Digital signage for offices: reception hall and open-space
Meeting room agendas, internal news, team KPIs, weather. Enough to replace the Windows screensaver in the lobby with internal communication that actually gets read.
The lobby: the visitor and the employee
The reception screen speaks to two audiences that don't expect the same thing. The visitor wants to feel expected and guided: a welcome message addressed to the group booked in that day, directions to the meeting rooms, the access procedure. The employee, on the other hand, walks past twice a day: they won't reread the same slide for three weeks straight.
Hence a rule that applies to all internal communication: how often content is refreshed matters more than how polished it looks. A static screen becomes invisible within a week, however carefully it was designed.
Meeting rooms, the use case that sells itself
This is the one employees ask for, because it fixes a daily annoyance: knowing whether a room is free without opening your calendar, and avoiding meetings that start late because the previous one ran over.
The room calendar widget shows occupancy straight from Microsoft 365, reading the room's calendar directly. A tablet per room falls under the Lite licence, at €5 excl. VAT per device per month. For sites equipped with compatible Philips or iiyama screens, the light-up status indicator lets you see from a distance whether a room is occupied.
What actually gets read
The content that works internally is about people and concrete facts: arrivals and departures, team KPIs updated automatically, safety and incidents, upcoming events, the staff restaurant menu. Top-down institutional content — strategic plans, values — gets the least attention, and gains nothing from staying on screen permanently.
Finally, the emergency alert alone justifies the equipment on some sites: a message can take over every screen in one action, something no email channel can match for immediacy.
One organisational point decides success more than the choice of hardware: who feeds the screen. A display run by a single person goes dark the moment they change roles. The model that lasts spreads out the rights — internal comms holds the editorial line, reception handles the day's messages, departments publish on their own screens — with a refresh rhythm decided in advance rather than left to whoever has time.
Questions fréquentes
Does the room calendar sync with Microsoft 365?
Yes: the room calendar widget reads the room's calendar in Microsoft 365 and shows its actual occupancy, with no double entry.
Do I need a full screen for every meeting room?
A tablet is enough outside a room, and it falls under the Lite licence at €5 excl. VAT per device per month, versus €9 excl. VAT for a full signage screen. On certain Philips and iiyama screens, a light-up indicator signals occupancy visible from a distance.
Can an alert be broadcast to every screen at once?
Yes, that's the emergency alert function: the message takes over the whole fleet, regardless of what's currently playing, and is withdrawn the same way.
Do I need to go through IT to change a piece of content?
No: the platform is used from a browser and rights can be split across several users, which lets internal comms or reception manage the display without technical involvement. Three screens are free with the Free plan, with the features of the Premium plan — a "Powered by Smart-Signage" badge appears after 30 days. Beyond that, count on €9 excl. VAT per screen per month, or €99 excl. VAT per year, with no commitment. Room tablets, remote controls and e-paper labels fall under the Lite licence at €5 excl. VAT per device per month. From 50 devices of the same type, a discount becomes negotiable.